Avatar of crash

by crash

Top maintenance 2010

January 19, 2011 in Maintenance Statistics

Updated | 1/7/2011

This information contains statistical information for my old rent roll at my previous agency and does not reflect my new agency.

It will be interesting to see how my old stats compare against my new rent roll.

~

Although Crash Maintenance was an amazing success with such a large rent roll as I had at my previous agency, I have now moved to an agency where I have half as many properties to manage and can now personalise the maintenance process as well as every other aspect of property management for my owners, tenants and contractors. 

I have since written a program similar to Crash Maintenance which incorporates contact management for all my clients, a project management system for the whole maintenance process as well as including all the statistical information I have come to love. 

I will always be indebted to Crash Maintenance for streamlining my maintenance process regardless of how basic it was compared to the program I have made and now use.

 

~

Top maintenance 2010

Now that we have 5 months worth of data I thought it would be a good time to look at the top 3 maintenance types and how they have compared with other maintenance requests.

Handyman jobs have seen a rise from October towards the end of 2010. Total 11% over the past 5 months.

Electrical jobs have declined since their highest point in October. Total 19% over the past 5 months.

Plumbing has had a steady decrease in jobs requested in line with the decrease in the total of jobs requested. Total 29% over the past 5 months.

Plumbing remains the number one requested maintenance item throughout my rent roll.

Avatar of crash

by crash

Maintenance statistics December 2010

January 19, 2011 in Maintenance Statistics

Updated | 1/7/2011

This information contains statistical information for my old rent roll at my previous agency and does not reflect my new agency.

It will be interesting to see how my old stats compare against my new rent roll.

~

Although Crash Maintenance was an amazing success with such a large rent roll as I had at my previous agency, I have now moved to an agency where I have half as many properties to manage and can now personalise the maintenance process as well as every other aspect of property management for my owners, tenants and contractors. 

I have since written a program similar to Crash Maintenance which incorporates contact management for all my clients, a project management system for the whole maintenance process as well as including all the statistical information I have come to love. 

I will always be indebted to Crash Maintenance for streamlining my maintenance process regardless of how basic it was compared to the program I have made and now use.

 

~

Maintenance Statistics for December 2010

Maintenance requests down

December is always a low month for maintenance requests. One can expect air-conditioning requests to be up and more emergency jobs due to the time of the year and contractor availability.

Contractor Type

The main contractor types, plumbing, electrical and handyman jobs continued to dominate requests for December 2010 with a notable increase in requests for handyman work up from 20% of jobs requested to 30%, and air-conditioning up to 8% of jobs requested for a very hot summer indeed!

Contractor access to property

This is the first month I have seen not only an increase but a clear majority of tenants providing access to contractors. This can be attributed to the fact that all tenants expect contractor availability to be low during the Christmas season and knowing that providing access for the contractor to get through greatens their chances of the maintenance item being attended to by the contractor before contractors shut down over the Christmas break.

Still, there were 27 owners that had to pay call-out fees for key collection in December.

Schedule 2

A notable increase in tenants waiving schedule 2 item 11F of the residential tenancies act in order to have maintenance attended to quickly. I do not consider this attributed to tenants wishing items to be completed before Christmas. I attribute this to the reduction of myself manually entering in the maintenance request. More tenants are using Crash Maintenance seeing the value of an electronic system which reduces response time for maintenance request to completion of job by contractor.

Avatar of crash

by crash

Maintenance statistics November 2010

January 19, 2011 in Maintenance Statistics

Updated | 1/7/2011

This information contains statistical information for my old rent roll at my previous agency and does not reflect my new agency.

It will be interesting to see how my old stats compare against my new rent roll.

~

Although Crash Maintenance was an amazing success with such a large rent roll as I had at my previous agency, I have now moved to an agency where I have half as many properties to manage and can now personalise the maintenance process as well as every other aspect of property management for my owners, tenants and contractors. 

I have since written a program similar to Crash Maintenance which incorporates contact management for all my clients, a project management system for the whole maintenance process as well as including all the statistical information I have come to love. 

I will always be indebted to Crash Maintenance for streamlining my maintenance process regardless of how basic it was compared to the program I have made and now use.

 

~

Maintenance Statistics for November 2010

My motorbike accident just before Christmas set me back a bit, my apologies for the delay.

It did give me time to improve the charts and make stats a little more interesting. For the actual figures and percentages, move your mouse over the item of the chart!

Sorry mobile users, these charts are now in Java Script and won’t work on most mobile phones

 

 

 

Maintenance requests down from previous months

November 2010 saw a further reduction in maintenance requested from October 2010 with a 4% reduction in jobs requested. All items were down except for the notable increases in handyman, fencing and understandably air-conditioning coming into the warmer months. 

Most requested jobs

Plumbing and electrical continue to dominate maintenance requests with handyman jobs coming in a close third. Electrical jobs topped in November as the most requested maintenance item.

 

 

 

Contractor access to the property

The request for contractors to use office keys to complete maintenance tasks remains strong with 95% of tenants preferring contractors access the property when they are at work or not present. This continues my argument for owners to consider purchasing lock boxes for their properties. I have purchased 6 lock boxes and find a great deal of my after-hours time is spent riding to properties on my motorbike delivering keys and lock boxes to reduce costs for owners. A $65 lock box saves you a 1 hour call-out fee for a contractor to pick up keys and return them when the maintenance job is completed. If you have 2 maintenance jobs in any 12 month period, you are saving yourself at least $65 per year!

 

 

 

Schedule 2 of the residential tenancies act:

11. Entry by owner:
(F) to carry out or inspect necessary repairs after giving at least 72 hours notice.

I have spoken with DOCEP (The Department of Commerce, formally The Department of Consumer and Employment Protection) and they have approved this item on my maintenance request form.

It will no longer appear on my form by request of my directors as of 18/1/2011. With 65% of tenants wishing to waive this section of the act, it’s a shame as I personally believe it gives great power to the tenant to have a job scheduled by a contractor more efficiently.

Avatar of crash

by crash

Home Open survey | results

January 10, 2011 in Surveys

Updated | 1/7/2011

This information was researched when I was working at another agency to settle an argument with someone I was working for. The stats speak for themselves.

People want home opens on weekends and people are sick of not getting replies from agents, so simply wait for home opens rather than contact the agent direct.

~

On Saturday 8/1/2011 I asked all attendees to the 10 Home Opens I had between 11:00 am and 5:00 pm. I am ecstatic at the results.

Questions asked:

  1. How did you find out about this home open?
  2. How many bedrooms are you looking for?
  3. How many bathrooms?
  4. What price range are you looking in?
  5. What areas are you looking in?
  6. When would you like to view properties?
  7. Do you wait for home open times to be advertised or do you contact the agent for an open time?

The home opens I conducted were in:

SUBIACO    11:00 AM
FLOREAT    11:30 AM
CLAREMONT    12:20 PM
WEMBLEY DOWNS    1:00 PM
BAYSWATER    2:20 PM
MAYLANDS    3:00 PM
MAYLANDS    3:20 PM
HIGHGATE    3:45 PM
YOKINE    4:15 PM
NOLLAMARA    4:40 PM

This will affect the areas people are searching in on the survey results because these were the areas they attended for the home open. This is by no means a true indication of “hot areas” for rental properties and should not be considered when looking at purchasing an investment property.

 

The survey was filled in by attendees to the home opens on my iPad, people love playing with new gadgets and I had no one refuse to fill in the survey, in fact, most were very happy to give feedback to an agent. I had no involvement in their selections.

 

  • How did you find out about this home open?

in November 2010 I received a response to an email to reiwa regarding a few complaints about their website. I find it slow and too sales orientated (have a look at a rental property on reiwa, when it eventually loads you will notice there are a few clickable links for “search past sales” and “Mortgage calculator”, not really rental property orientated at all).

An extract from that email is below:

As for “what people say” REIWA ask a market research company, Synovate, to ask various questions of the public every year and we take their reponses very seriously. Over 200 people who are active in the real estate market are sampled, and this year we have found that reiwa.com has come out ON TOP as the most preferred real estate web site in Perth – ABOVE realestate.com.au, and far above domain.com.au; and NO ONE (no one) mentioned Yahoo (who don’t actually have any listings at all, except fed in from other sites).

-    The results of this independent research show:

-    When asked UNPROMPTED to name a real estate web site, 33% named reiwa.com 1st, (up from 22% last year); 28% realestate.com (down from 32% last year); 9% named domain (down from 14% last year)
-    When given a list of real estate sites, 87% said they knew of reiwa.com (up from 75% last year), realestate.com were at 83% (up from 73% last year), domain at 73%
-    When asked which site you use to search for real estate, 64% said reiwa.com (up from 46% last year), realestate.com were at 66% (up from 60% last year); domain at 36% (down from 41% last year)
-    When asked which is your preferred real estate site, 39% plumped for reiwa.com (up from 24% last year) and realestate.com were at 38% (up from 37%(; only 7% went for domain.com.au (down from 14%)

SO you can see, when you look at some recent (surveying done Aug 2010) independently, of a significant number of people (200+) randomly chosen who have been active in real estate market recently, reiwa.com come out on top, (for the first time) this year. A great result for us and our subscribers.

My results would suggest that the independent survey was stacked in reiwa’s favour. Clearly reiwa needs to work on their site and marketing if it wishes to take more market share. a good idea would be to revisit the mobile website. I would like to see an option to click “home opens in the area” taking your GPS position or entering in a suburb or post code to get all home opens in that area for the day. realestate.com.au have a similar feature on their mobile website, although the website’s local time is set to eastern standard time which affects search results with the time difference from Sydney to Perth.

At my home opens, only 1 person attended from reiwa’s site.

It was a shame to see no results from twitter for facebook but not unexpected. Marketing on social websites is more about marketing the agent and less about the property. People simply look where all properties are listed by all agents, rather than searching on social networks. It was interesting to note that none searched on our company website or called the office, I would attribute this to the same reasons as for social networks. People stick with the big websites rather than searching individual sites.

 chart_1

 chart_2

  • How many bedrooms are you looking for?

Properties shown on the weekend were 2 and 3 bedroom units and houses. This would explain the results below.

 

chart_3

  • How many bathrooms?

chart_4

  • What price range are you looking in?

It is clear that there is still strong interest in the blow mid-range rental priced properties. It should be noted that on this particular weekend I had no home opens in the above $500 per week range.

 

chart_11

  • What areas are you looking in?

All of the properties I had home opens on during the survey were central or North of the river. This is why the results blow reflect such a high proportion were looking North of the river.

 

chart_5

 

 chart_5_1

  • When would you like to view properties?

This result was actually a shock to me. I always expected the majority of people to prefer after work and after 12 pm on Saturdays. I certainly did not expect the majority to prefer before 12 pm on Saturdays. No shock for before and during business hours to have such a low result.

Because of this survey I am revisiting my weekend home open times and intend to trial before 12 pm viewings this coming weekend.

 

chart_6

  • Do you wait for home open times to be advertised or do you contact the agent for an open time?

I expected to see a majority of people advising they prefer to look for home open times online instead of contacting agents. Out of the 1029 home opens I have conducted since 25/7/2010 the vast majority of attendees to every home open have not contacted me prior to attending the home open.

I did not expect some of the comments about this question though. Many people expressed annoyance at not getting returned calls or emails when making an enquiry to an agent, or being advised shortly before a viewing of the time and it being during business hours when they have either no time to arrange time off or simply cannot take time off. Most people are concerned about their job security and do not want to jeopardise their job when looking for a property.

A friend of a friend of mine has been looking for a property in the Craigie area for over 12 months on and off. She gives up after a couple of weeks when not getting any replies from agents. I remember similar issues when looking myself.

The below results show at least 56 percent of people prefer to wait for a home open to be advertised over contacting the agent directly. This means without advertising home opens and only showing properties by appointment an agent is losing over 56 percent of the rental market of potential tenants.

As I always say:

“if you show it, they will come, it’s not rocket science, it’s better, it’s property management!”

 

chart_8

 

From this survey, more research at home opens is clearly indicated. I will take onboard these results, make changes to my procedures and will continue with the survey. I will post new results in a few months after more results have been collated.

 

 chart_10

Avatar of crash

by crash

Home Open survey

January 5, 2011 in Surveys

Updated | 1/7/2011

This information was researched when I was working at another agency to settle an argument with someone I was working for. The stats speak for themselves.

People want home opens on weekends and people are sick of not getting replies from agents, so simply wait for home opens rather than contact the agent direct.

This survey is now closed

~

I have created a quick survey I will try to get perspective tenants attending home opens to fill in.

It is important to limit the questions so people do not feel I am being too intrusive or get bored with the survey and not fill it in.

Can you think of any additional questions I could ask?

What would you like to know from tenants in the rental market?

[SURVEY CLOSED]

Avatar of crash

by crash

Protected: The downside of Social Networks in Property Management

December 14, 2010 in Tweets

This post is password protected. To view it please enter your password below:


Avatar of crash

by crash

abandoned cars

November 20, 2010 in Legislation

In strata complexes or even in homes, Abandoned cars are more than an annoyance or inconvenience for owners and tenants alike.

Current laws do not allow the removal of these vehicles regardless of the impact it has on others.

The police will not get involved unless you actually try to remove the car. They won’t even tell you who owns the vehicle! Ridiculous I know!

The simple solution is to change the laws to suit the needs of the people. This is how our laws came into existence in the first place.

Will the rules ever be changed? I think not.

Avatar of crash

by crash

Maintenance Statistics October 2010

November 2, 2010 in Maintenance Statistics

Updated | 1/7/2011

This information contains statistical information for my old rent roll at my previous agency and does not reflect my new agency.

It will be interesting to see how my old stats compare against my new rent roll.

~

Although Crash Maintenance was an amazing success with such a large rent roll as I had at my previous agency, I have now moved to an agency where I have half as many properties to manage and can now personalise the maintenance process as well as every other aspect of property management for my owners, tenants and contractors. 

I have since written a program similar to Crash Maintenance which incorporates contact management for all my clients, a project management system for the whole maintenance process as well as including all the statistical information I have come to love. 

I will always be indebted to Crash Maintenance for streamlining my maintenance process regardless of how basic it was compared to the program I have made and now use.

 

~

Maintenance Statistics for October 2010

 

October has seen a drop of 17 jobs over the previous month. That’s a 15% decrease for October over September this year. A 36% drop from August 2010.

I attribute the volume of maintenance requests to be due to promotional emails to tenants advising of the maintenance procedure and http://davidcrash.net/maintenance online form. I also can attribute the volume of maintenance requests to routine inspection advice emails requesting tenants advise me through the online form for any maintenance prior to the inspection so I can have the job ordered, then inspect the completed job at the routine inspection (my preferred way, so I can see the completed job). I would expect the trend to continue and should expect to see the jobs requested for November 2010 to be between 60 – 70.

JOBS ORDERED

No air-conditioning maintenance requests which was a bit of a shock, we have had many hot days this month. Perhaps we will see an increase in this maintenance item over November.

The essential services gas, plumbing and electrical continued to dominate maintenance requests taking 70% of jobs requested by tenants for October. 60% of all maintenance requests in the past 3 months have been for these services.

Electrical requests rose by 25% from 23 to 31 making electrical maintenance the number one maintenance job for the first time since I started statistical information collecting on maintenance jobs.

Plumbing requests went down again for the second month in a row from 45 jobs in August to 35 in September to 30 in October. That’s a 14% reduction since September and 33% reduction against August’s figures. If I incorporated gas into the plumbing numbers, plumbing would remain the highest requested maintenance item, however gas is not just for hot water systems but includes gas ovens, gas bayonets etc, which require specialised attention. Not every plumber or electrician is gas certified. Don’t get caught out sending an electrician to a gas stove only to get a call-out fee and still have the job outstanding because you sent the wrong electrician! Gas saw a 57% increase from 3 to 7 over the past month.

 contractor type october 2010

 

 contractor type overall

Plumbing remains the overall most requested maintenance job. 32% of all maintenance requests are plumbing, closely followed by electrical at 24% and handyman at 18%.

“Other” saw a significant reduction with tenants paying more attention to what they lodge as jobs. Being specific is very helpful when lodging jobs, especially if I am not in the office and am actioning the job from my mobile phone.

I noticed painting and fencing making their way into maintenance requests. I have now added these items to my maintenance request form so they will no longer be under “other” it will be interesting to see how often these jobs come up.

 

Access options.

There has been a significant jump in tenants providing access for maintenance jobs. This can only be attributed to the increase in maintenance jobs being lodged by me. It would seem that many tenants have forgotten the reduction in delays with jobs being ordered online instead of phoning me and then me ordering the job when I get back to the office. 52% of jobs ordered were ordered by me after tenant phone calls. This is an unfortunate trend which I hope tenants will avoid in the future, especially for essential services such as hot water and electricity. I’d hate for a tenant to have cold showers simply because they didn’t want to go to their computer!

44% this month, 75% overall – tenants have agreed to waive schedule 2 item 11 (f) of the residential tenancies act in order to get the maintenance job completed quickly and avoid that 72 hour requirement for advice of access by the contractor before the job can be completed.

I have noticed a significant amount of contractors advising me that tenants have not returned calls, making tenant access impossible and having to revert to key collection. This confuses me. If a tenant wants a job done, why are they not giving the contractor access or at the very least taking the contractors phone calls?

My process is; If the contractor is unable to get hold of the tenant within 2 days, they are to contact me with a time giving no less than 72 hours notice and I will advise the tenants and provide keys to the contractor. a Job, once requested, should never go longer than 2 days without being booked in by a contractor.

 

schedule2 waived October 2010

schedule2 waived overall

 

Key Access.

Overall 55% of tenants preferred to have contractors use office keys to complete maintenance jobs and have the job completed while they were at work. That’s additional labour costs to owners that could be avoided if the owner had a lock box on site.

 

key access for October 2010

key access overall

 

Here’s the numbers so far.

Contractor Type Aug 2010 Sep 2010 Oct 2010 TOTAL
ELECTRICAL 30 23 31 84
PLUMBING 45 35 30 110
HANDYMAN 28 19 14 61
GAS 3 3 7 13
OTHER 28 21 4 53
GLASS 1 1 3 5
PAINTING     2 2
FENCING     1 1
AIRCONDITIONING 1 2 0 3
SECURITY 8 5 0 13
TOTAL 144 109 92 345
Avatar of crash

by crash

Why can’t you return my phone call at the time I want?

November 1, 2010 in FAQ, Land Lords, Tenants

Updated | 1/7/2011

This post was made when I was working at another agency. I now have a minimum service guarantee which guarantees a response to emails and calls within 1 business day.

I have now moved to an agency where I have half as many properties to manage and can now personalise every aspect of property management for my owners, tenants and contractors. 

~

I’m shocked at how full my calendar used to be. I have no idea how I managed to get everything done. I am so glad to now be with a company that cares so much about not only their employee’s business hours but also their personal time. A happy employee is a productive employee. I am so very grateful to my new company for their understanding of the importance of a balance between work and a private life.

~

Why can’t you return my phone call at the time I want?

Hi all,

I had a message from a client today asking me to return a call at a specific time to confirm what they had already been told by my Director.

While every effort will be made to go by your preferred time to call, as you can see from my schedule last week, I have many jobs that need to be done at specific times, such as meeting owners / tenants / applicants, home opens, inspections, etc.

Unfortunately I cannot return a call at a specific time if I have an appointment with a client at that same time.

I can however return an email within 2 business days, respond to maintenance requests even when I am not in the office [SUPERSEDED] and can answer your queries as soon as I can.

Most clients book meetings towards the end of the day or after work. I am as accommodating as I can be for meetings – this is why after work / late in the day phone calls are particularly difficult to return at a specific time.

My calendar Free & Busy times are located at [SUPERSEDED] if you would like to book a specific time to meet in person or discuss something over the phone.

The best option would be to say “I’m available after 3pm” or “any time before 12pm or after 4pm” then I have a ball park time of when it is okay to call you back and will do my best to be accommodating.

 

last week

Avatar of crash

by crash

What’s the best day of the week to have a home open?

October 27, 2010 in Land Lords

I get asked this question often by owners, the simple answer is “whenever a potential tenant wants to look at the property.”

But I have been collecting statistics on home opens verses attendees since December 2009 and thought I’d share them with you.

Since 24/12/2009 I have conducted 880 home opens. Out of those I have had 1342 attendees. Obviously all properties are not rented out on the first home open, and not all attendees will either want the property or be accepted by the owner. The right property for the right person for the right price.

There are also other factors which may affect the speed of a property being leased out. I touched briefly on this on my post Get your property leased quickly in a slow rental market

Here is a graph showing attendees verses day of the week.

 

image001

Now, by far I have had more Saturday and Sunday home open attendees, but I have also had more home opens scheduled for these days. When not in the office, I’m either doing routine inspections, checking maintenance or, you guessed it, having home opens! My Saturdays and Sundays are usually filled quickly with as many home opens as I can fit in.

Day of the week Number of home opens
Mon 74
Tue 44
Wed 87
Thu 67
Fri 62
Sat 310
Sun 236
Grand Total 880

 

So that’s not really fair to say Saturdays and Sundays are the best days of the week for a home open. But without a doubt, the number one requested day for a viewing by a potential tenant is Saturday between 11am and 5pm, second by Sundays between 12pm and 5pm.

It is better to look at it as total attendees to home opens verses day of the week.

 

image003

Day of Week Attendees Home Opens conducted
Mon 91 74
Tue 75 44
Wed 111 87
Thu 81 67
Fri 76 62
Sat 543 310
Sun 365 236
Grand Total 1342 880

 

Here you can see the ratio of attendees to a home open on weekends slide compared to weekday viewings, but for the most part, weekday viewings are booked for the particular attendee.

Also, not every home open is attended. Out of the 880, 106 viewings were not attended.

image004

So the majority of home opens with no attendees since December 2009 have been on Sunday followed by Saturday. BUT the majority of attendees are also on those two days.

 

What is the answer?

I’d have to say there is no day I can consider to be the best day to have a home open. I will continue to book my Saturday and Sundays as full as I can with home opens and still schedule as many home opens as I can throughout the week, and of course, I will book any home open for anyone whenever they would like to look through a property.

It’s simple math, if you show it, they will come.

It’s not rocket science, it’s better, it’s property management!